How to use the Password Manager (on my Android device)

Our application is designed to support Android versions Lollipop 5.0 API 21 and above.

 

• Using the Password Manager

• Add a new account
• Show an encrypted Password
• Copy User ID or Password to the clipboard
• Edit an account
• Search by companies or User IDs
• Delete an account

• Using the Smartfield Icon to generate account credentials and register

• Generate an alias email address and a strong password
• Generate and customize a strong password only
• Generate an alias email address only

• Using the Smartfield Icon to log in

• Retrieve a set of login credentials saved in your Password Manager
• Log in and save account credentials into your Password Manager

 

Where can I find it?

The Password Manager is accessible from the navbar. It is symbolized by a key.

The Password Manager displays every set of login credentials for a company/website.

To see the details of an account:

1. Tap on the company/website name

Login credentials = User ID + Password. The set is saved as an entity and can be retrieved together when you need to access an account. A User ID can be a lot of different things: a username, an email address, a phone number, etc.

Using the Password Manager

Add a new account

You can manually add as many accounts as you wish. The Password Manager is also a vault and your passwords will be automatically protected (encrypted). This can be convenient when you are new to our product and want to store and protect your old passwords in your Manager as quickly as possible. To do this:

1. Tap on the big yellow  button (bottom right) —> It opens a new screen
2. Enter the account information in the fields (Company, Website URL, User ID, Password)
3. Tap on “Save” to store your data

Show an encrypted password

All your passwords are encrypted by default. If you want to temporarily decrypt an encrypted password to see it:

1. Tap on the account you are interested in to see its details
2. Tap on the  icon or on the encrypted password
3. Enter your Master Key or use your Fingerprint (mandatory for security reasons)

The Master Key is the prerequisite for your data to be truly safe—No way around it. The appropriate data is then “in the clear.”

The password for this account is now readable (it has been decrypted and you can now see it “in the clear”). It will be automatically re-encrypted when you change screens.

Your Master Key is a sequence of characters that you created and that you and only you know. It is used to decrypt the sensitive data stored in your Managers. You are its only guardian, we truly have no access to it (and therefore can’t misuse it or put it at risk), so make sure to keep it safe and not lose it or your encrypted data would stay in gibberish form forever. The good news is this is the only password you now need to remember!

To use your fingerprint, you need to attach your Master Key to it. It is as safe as entering the Master Key. To set up the fingerprint, go to the app Settings and under Setup, tap on the toggle for the fingerprint to enable it. If the fingerprint is already set up on your device, a pop-up will appear asking you to enter your Master Key and will link it to the fingerprint.

Copy User ID / Password to the clipboard

You can copy your User ID or your Password into the clipboard if you need them to fill forms. For this:

1. Tap on the account you are interested in —> it opens a new page with your account credentials
2. Tap on the icon to the right of the item you wish to copy into the clipboard (User ID or Password)
3. If you wish to copy a password then you’ll need to type your Master Key (or use the Fingerprint) since passwords are always stored encrypted

Edit an account

You may need to edit an account at some point. Imagine you wish to replace a weak password by a strong one:

1. Tap on the company name for the account you would like to edit —> it opens a new page with your account credentials
2. Tap on “EDIT”
3. Tap on Password and enter a new one (or tap on the icon and generate a new strong password directly from here) — if you wish to edit a User ID instead, tap on it and either type a new User ID or tap on  icon to generate an alias email address
4. Tap “SAVE”

Search by companies or User IDs

Since the Password Manager can be used as a secured storage vault, we built-in a powerful search engine to help you easily find what you need.

The search feature cannot process encrypted data, which by default includes all passwords. To make your passwords searchable, make sure to decrypt them first.

Don’t worry, we always err on the side of caution, that’s why your decrypted passwords are automatically re-encrypted when the Password Manager closes.

Delete an account

1. Tap on the company name for the account you wish to delete —> it opens a new page with your account credentials
2. Tap on “Delete”
3. Enter your Master Key or use your Fingerprint to confirm it’s you

Warning! When you delete a company from your Password Manager, the account(s) associated with it will no longer be stored in your Manager but it doesn’t mean that they are not still active. To remove yourself from a company you are registered with, you need to contact them directly.

Using the Smartfield Icon to generate account credentials and register

Let’s say you are visiting a website and would like to register a new account with strong credentials. Simply tap on Smartfield Icon when it appears and tap the “ADD AN ACCOUNT” button. If you already have an account saved in your Password Manager, but would still like to register another one with new credentials, simply tap the “ADD ANOTHER ACCOUNT” button.

Generate an alias email address & a strong password

You can use the Smartfield Icon to create a truly secure and private account by generating an alias email address and a strong password.

1. Tap on the icon to generate an alias email address to use as a User ID
2. Tap on the icon to generate and customize a strong password
3. Simply tap on “Save and Fill” to save these credentials in your Password Manager
4. You are returned to the now-filled registration form. Don’t forget to tap on “Register” or “Sign-up”.

You can also use your own credentials if you prefer.

Generate and customize a password only

Let’s say you want to register with your own User ID (which may not be an email address) and to customize the password for your new account credentials:

1. Enter your own User ID
2. Generate a strong password that meets the specified requirements:
   • Tap on the icon
   • In the pop-up, customize your password so that it meets the website’s requirements and tap on “Use generated password”
3. Tap on “Save and Fill”

This set of credentials is saved in your Password Manager and you are returned to the now-filled registration form.

Generate an alias email address only

If you are only interested in generating an alias email address and want to use your own password, you can do that too.

1. Tap on the icon to generate an alias email address to use as a User ID
2. Enter a password of your own choosing
3. Tap on “Save and Fill”

This set of credentials is saved in your Password Manager and you are returned to the now-filled registration form.

Using the Smartfield Icon to log in

Retrieve a set of login credentials saved in your Password Manager

If you already have an account saved in your Password Manager for the website/app you are on and you need to log in to your account, then, from the Smartfield Icon:

1. Select the account you wish to use from the offered list and tap on “FILL >”
2. If you don’t see the account you want in the list and are sure it is saved in your Password Manager, you can use the search function to find it!
3. Enter your Master Key or your Fingerprint to retrieve your encrypted password

Your login credentials are retrieved and the login form is filled.

Log in and save account credentials into your Password Manager

You wish to log into your favorite website/app and already have an account but you want to save it in your Privowny App Password Manager. That’s a good idea, here’s how to do that:

1. Expand the Smartfield Icon and tap on “ADD AN ACCOUNT” (or “ADD ANOTHER ACCOUNT”)
2. Enter the login credentials for the account you wish to save
3. Tap on “Save and Fill”

Your login credentials are saved in your Password Manager and you are returned to the now-filled login form.