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How to use the Password Manager (on my Apple device)

  • Updated

Our application is designed to support iOS versions 10 and above.

Where can I find it?

The Password Manager is accessible from the navbar. It is symbolized by a key.

The Password Manager with focus on Passwords in the navbar

The Password Manager displays every set of login credentials for a company/website.

To see the details of an account:

  • Tap on the company/website name

Note

Login credentials = User ID + Password. The set is saved as an entity and can be retrieved together when you need to access an account. A User ID can be a lot of different things: a username, an email address, a phone number, etc.

Using the Password Manager

Add an account icon (plus sign) Add a new account

You can manually add as many accounts as you wish. The Password Manager is also a vault and your passwords will be automatically protected (encrypted). This can be convenient when you are new to our product and want to store and protect your old passwords in your Manager as quickly as possible. To do this:

  1. Tap on the big yellow Add an account (plus sign) button (bottom right) → It opens a new screen

  2. Enter the account information in the fields (Company, Website URL, User ID, Password)

  3. Tap on “Save” to store your data

Tip

You can conveniently generate an alias and generate or customize a password directly in the Password Manager as you are creating a new account.

Tip

Quick actions are also available directly from the Home screen of your device. It is now possible to add an account in the Password Manager or a piece of data in the Data Manager and to generate an alias email address from there too. The shortcut takes you directly to the appropriate “creation screen” in the app.

View of the Home screen with a '­long press'­ on the app's icon

To use this shortcut, find the Privowny App icon on your home screen and apply a “long press” to make the drop-down menu with the list of quick actions appear. You must be logged in to access this feature.

Show icon (eye) Show an encrypted password

All your passwords are encrypted by default. If you want to temporarily decrypt (show) a password:

  1. Tap on the account you are interested in to see its details

  2. Tap on the show (eye) icon or on the encrypted password

  3. If prompted, enter your Master Key or use Face ID / Touch ID

The password for this account is now readable (it has been temporarily decrypted and you can now see it “in the clear”). It will be automatically re-encrypted when you change screens.

Caution

Your Master Key is a sequence of characters that you created and that you and only you know. It is used to decrypt the sensitive data stored in your Managers. You are its only guardian, we truly have no access to it (and therefore can’t misuse it or put it at risk), so make sure to keep it safe and not lose it or your encrypted data would stay in gibberish form forever. The good news is this is the only password you now need to remember!

You can adapt your preferences regarding the Master Key from the security section of your Settings. Learn more

Tip

To use Face ID or Touch ID, you need to link it to your Master Key. It is as safe as entering the Master Key and more convenient. To set up Face ID or Touch ID, go to the Settings, and under “Biometric authentication” tap on the relevant toggle to enable the one you want.

Copy to clipboard icon Copy User ID / Password to the clipboard

You can copy your User ID or your Password into the clipboard if you need them to fill forms. For this:

  1. Tap on the account you are interested in → it opens a new page with your account credentials

  2. Tap on the Copy to clipboard icon to the right of the item you wish to copy into the clipboard (User ID or Password)

  3. If you wish to copy a password then you may need to type your Master Key (or use Biometric authentication instead: Face ID or Touch ID) since passwords are always stored encrypted

Edit an account

You may need to edit an account at some point. Imagine you wish to replace a weak password by a strong one:

  1. Tap on the company name for the account you would like to edit → it opens a new page with your account credentials

  2. Tap on “EDIT”

  3. Tap on the cross on the right-hand side of the Password field and enter a new one (or tap on the Generate password icon and generate a new strong password directly from here)—if you wish to edit a User ID instead, tap on the cross on the right-hand side of the User ID field and either type a new User ID or tap on Generate alias icon to generate an alias email address

  4. Tap “SAVE”

Search icon (magnifying glass) Search by companies or User IDs

Since the Password Manager can be used as a secured storage vault, we built-in a powerful search engine to help you find what you need easily.

Tip

The search feature cannot process encrypted data, which by default includes all passwords. To make your passwords searchable, make sure to temporarily decrypt (show) them first.

Delete icon (trash can) Delete an account

  1. Tap on the company name for the account you wish to delete → it opens a new page with your account credentials

  2. Tap on “Delete”

  3. Enter your Master Key or use Face ID / Touch ID to confirm it’s you

Warning

Warning! When you delete a company from your Password Manager, the account(s) associated with it will not be stored in your Manager anymore, but it doesn’t mean that they are not still active. To remove your account from a company you are registered with, you need to contact them directly.

Using the Safari Extension or Privowny Autofill to register

You can use the Safari Extension or Privowny Autofill (as of v.1.22) to fill registration forms. You can then take advantage of the built-in password and alias email generators or use credentials of your choosing. In any case, when you use the Safari Extension or Privowny Autofill to register, your login credentials are automatically saved (and your password encrypted!) in your Managers.

Tip

In order to use these features on your Apple device and therefore to benefit fully from your Privowny App, you need to activate the Safari Extension and/or Privowny Autofill in the Settings. Without this, you’ll miss out on an easy and efficient way to create safe and private credentials and store them at the same time!

Generate and save an alias email address and a strong password when you register on a website or app

Using Privowny Autofill on the Apple Keyboard to create an account with private and secure credentials

Available on iOS versions 12+, on all compatible apps and mobile browsers

  1. Tap on the key in the keyboard bar (top of the keyboard) - What if the key is not there?

    iOS keyboard with focus on the Autofill function

  2. If you also have Keychain activated, select Privowny App when prompted

  3. Privowny App opens up → Select "Register" to create a new account in your Password Manager

    Autofill prompt offering choice between login and register

  4. Generate an alias email address:

    • Tap in the User ID input field

    • Tap on the Generate alias (+) icon (on the right of the field)

  5. Generate and customize a strong password:

    • Tap in the Password input field

    • Tap on the Generate password (+) icon (on the right of the field)

  6. Tap “SAVE”

  7. Due to limitations from iOS, your password cannot be autofilled: you need to copy it to the clipboard

  8. Once returned to your original form, paste your new password in the appropriate field (your User ID will already be filled)

Using the Safari Extension on Safari to create an account with private and secure credentials

Available on iOS versions 10+, only on Safari (websites)

  1. Tap on the “Share” icon (before you tap in any field on the form)

    Focus on the Share button

  2. Find and tap on the OI logo

  3. The Password Manager opens up → tap on the yellow Add account icon (+) to create a new account

  4. Generate an alias email address:

    • Tap in the User ID input field

    • Tap on the Generate alias (+) icon (on the right of the field)

  5. Generate and customize a strong password:

    • Tap in the Password input field

    • Tap on the Generate password (+) icon (on the right of the field)

    • Choose the sequence of characters that meets the requirements (length, symbols, uppercase letters, etc.)

  6. Tap “SAVE AND FILL” to return to the original form, already filled with your new credentials

Mix your own credentials with generated ones OR use your own (and save them in your Managers)

Using Privowny Autofillon the Apple Keyboard to register

Available on iOS versions 12+, on all compatible apps and mobile browsers

  1. Tap on “Passwords” in the keyboard bar (top of the keyboard)

    iOS keyboard with focus on the Autofill function

  2. If you also have Keychain activated, select Privowny App when prompted

  3. Privowny App opens up → Select "Register" to create a new account in your Password Manager

    Autofill prompt offering choice between login and register

  4. Fill the account creation form:

    • Enter your own email address and generate or customize your password OR

    • Generate a new alias email and enter your own password OR

    • Enter your own email address and password

  5. Tap “SAVE”

  6. Due to limitations from iOS, your password cannot be autofilled: you need to copy it to the clipboard

  7. Once returned to your original form, paste your new password in the appropriate field (your User ID will already be filled)

Using the Safari Extension to register

Available on iOS versions 10+, only on Safari (websites)

  1. Tap on the “Share” icon (before you tap in any field on the form)

    Focus on the Share button

  2. Find and tap on the OI logo

  3. The Password Manager opens up → tap on the yellow Add account icon (+) to create a new account

  4. Fill the account creation form:

    • Enter your own email address and generate or customize your password OR

    • Generate a new alias email and enter your own password OR

    • Enter your own email address and password

  5. Tap “SAVE AND FILL” to return to the original form, already filled with your new credentials

Using the Safari Extension or Privowny Autofill to log in

Log in with Privowny App with an existing account saved in your Password Manager

Using Privowny Autofill with the Apple Keyboard to log in

Available on iOS versions 12+, on all compatible apps and mobile browsers

Tip

If you have already saved at least one account for the app/website you want to log into in your Manager, then you can use Privowny App to Autofill your User ID and password.

If you have set up Privowny Autofill in your iOS settings, you can log into the app/website you are visiting using the iOS keyboard.

  1. Tap on “Passwords” in the keyboard bar (top of the keyboard)

    iOS keyboard with focus on the Autofill function

  2. If you also have Keychain activated, select Privowny App when prompted

  3. Privowny App opens up → Select “Log in” to retrieve your saved credentials

    Autofill prompt offering choice between login and register

  4. Select the account you want to use in the prompted list

  5. Enter your Master Key or use Face ID/Touch ID to confirm it’s you and retrieve your encrypted password

It will automatically fill your User ID and Password.

If you have ONLY Privowny App activated and one account saved:

  1. Tap on “For www.… —Privowny App…” (for example) in the keyboard bar (on top of the keyboard)

  2. Enter your Master Key or use Face ID/Touch ID to confirm it’s you and retrieve your encrypted password

It will automatically fill your User ID and Password.

Tip

In Safari, if a login page is detected and you have already used Privowny Autofill to log in, your iOS device might prompt you to retrieve your account even before tapping in an input field and showing the keyboard. If it is the one you wish to use, simply tap on the suggested account for even faster logins.

Using the Safari Extension to log in

Available on iOS versions 10+, only on Safari (websites)

To log in on a website on Safari from your iOS device, you can use the Safari Extension.

  1. Tap on the “Share” icon (before you tap in any field on the form)

    Focus on the Share button

  2. Find and tap on the OI logo

  3. Select the account you want to use in the prompted list

  4. Enter your Master Key or use Face ID/Touch ID to confirm it’s you and retrieve your encrypted password

It will automatically fill your User ID and Password.

Log in with Privowny App with an existing account not yet saved in your Password Manager

Using Privowny Autofill with the Apple Keyboard to log in and save existing credentials

Available on iOS versions 12+, on all compatible apps and mobile browsers

  1. Tap on “Passwords” in the keyboard bar (top of the keyboard)

    iOS keyboard with focus on the Autofill function

  2. If you also have Keychain activated, select Privowny App when prompted

  3. Privowny App opens up → Select "Log in" to add your existing credentials to your Password Manager and use them to log in

    Autofill prompt offering choice between login and register

  4. Tap on the yellow Add account icon (+) to add a new account.

  5. Enter your existing User ID and Password in the account creation form

  6. Tap on “Save and fill”

This will save your User ID and Password in your Password Manager and automatically fill those credentials on the website or app.

Using the Safari Extension to log in and save existing credentials

Available on iOS versions 10+, only on Safari (websites)

  1. Tap on the “Share” icon (before you tap in any field on the form)

    Focus on the Share button

  2. Find and tap on the OI logo

  3. The Password Manager opens up → tap on the yellow Add account icon (+) to create a new account

  4. Enter your existing User ID and Password in the account creation form

  5. Tap on “Save and fill”

This will save your User ID and Password in your Password Manager and automatically fill those credentials on the website or app.

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